Sponsorship Contract (Main Contact)
COMPANY INFORMATION
Company Name *:
Address Line 1 *:
Address Line 2 :
City *: State *: Postal Code *:
Country *: Website *: Telephone*:
Note : All mailed sponsorship correspondence will be sent to the above address.
   Sponsorship Contact (Main Contact)    Billing Contact   Same as Main Contact
Name *: Name *:
Phone *: Phone *:
Email *: Email *:
Sponsorship Selection
I Wish to Sponsor *: Amount *: $
I Wish to Sponsor : Amount : $
Credit Card (2.5%) *: $
TOTAL DUE (Credit Card Fee included)*: $
Deadlines
1. As long as no Sponsorship attributes have been implemented to date, or contracts finalized with third parties to implement an Advertisement, this Sponsorship Contract may be cancelled by the Agreement signatory with no penalty through August 30, 2019.

2. No refunds will be made for any Sponsorship Contract received after August 30, 2019.

3. Sponsored Signage graphics due by October 4, 2019.

4. All other Sponsor graphics due by September 9, 2019.
Checklist
1. Complete and return contract with payment.

2. UPLOAD your company logo (Jpge,Gif,Png,jpg file required) to ensure that we have your most recent version. *   



3. Your company logo (Jpge,Gif,Png,jpg file required) and company link for posting on 64th ATCA Annual website (this ensures we have your most recent version). Email address or company link *:


4. Read the Terms and Conditions at the bottom of this Sponsorship Contract and note all deadlines listed above. Some sponsorship attributes are time sensitive. Some benefits may be lost if contracts are submitted AFTER printing & shipping deadlines.
Payment and Invoicing
Following receipt of the duly executed Sponsorship Contract, ATCA will prepare an invoice for the contracted fee. An Invoice will be emailed to you, and payment will be due within 30 days of receipt of the Invoice. Payments can be made via credit card, check, or bank wire.
Total Fee*: $
 Please invoice balance due
 Check Enclosed (Please make Checks Payable to Air Traffic Control Association, Inc.)
 Wire Transfer (Instructions will be noted on your Invoice. If you have any questions, please contact Ashley Haskins at ashley.haskins@atca.org or call 1-703-299-2430 ext. 395.)
Credit Card (Complete Credit Card Authorization Form below. A 2.5% processing fee will be added.)
Sponsorship Agreement
The Terms and Conditions set forth in this Sponsorship Contract for the 64th ATCA Annual, including the Terms and Conditions below, are hereby accepted.
Name *: Title *:
Signature *: Date *:
     

SPONSORSHIP CONTRACT TERMS AND CONDITIONS


The Sponsorship Contract shall include the following terms and conditions. As used herein, “you” refers to the sponsor.
1. 64th ATCA Annual shall have absolute discretion over who may be a sponsor, and only the company whose name appears on the face of this Contract may be placed in print and pre-outlined sponsorship recognition opportunities. No sponsorship rights may be assigned or shared without the prior, written approval of 64th ATCA Annual. 64th ATCA Annual reserves the right to offer exclusive sponsorship opportunities as it sees fit. Exclusivity will be determined on a case by case basis and will be subject to terms and limitations established by 64th ATCA Annual.

2. Payment shall be due immediately upon receipt of invoice. A service charge of two percent (2%) per month shall be due on invoices that are unpaid within fourteen (14) days. No sponsorship will be published until full payment has been received. Sponsorship artwork must be received by the 64th ATCA Annual published deadlines. You must provide a high resolution copy of your most current or preferred logo in EPS and jpeg/gif formats. All cancellation requests MUST be in writing and receipt acknowledged by 64th ATCA Annual on or before the payment deadline, and under no circumstances will a refund be made after any of the attributes of a sponsorship have been implemented or contracts finalized with third parties to implement a sponsorship. A ten percent (10%) administrative fee will be deducted in the event of any refund.

3. Tiered sponsorships are stand-alone sponsorships, and cannot be realized by compiling the attributes of multiple smaller sponsorships. Distribution of items received late, and/or without PRIOR approval from 64th ATCA Annual cannot be guaranteed.

4. Any distribution of samples, souvenirs, and publications, etc. shall be only with prior written approval of 64th ATCA Annual. The sponsor shall conduct and operate its sponsorship so as not to annoy, endanger or interfere with the rights of other exhibitors, sponsors and attendees.

5. If you breach any obligation hereof, 64th ATCA Annual may terminate this Contract, in which event 64th ATCA Annual shall be entitled to retain all monies received, it being agreed by the parties that 64th ATCA Annual’s damages arising from your breach will be difficult or impossible to ascertain.

6. You hereby agree to indemnify and hold harmless 64th ATCA Annual and the event facility from and against any and all claims or damages of any kind, including attorney’s fees, arising from or relating to your sponsorship or this Contract, and including but not limited to any claims that your artwork, logos or other materials infringe any copyright or other intellectual property rights of any third party.

7. 64th ATCA Annual HEREBY DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. 64th ATCA Annual DISCLAIMS LIABILITY FOR CONSEQUENTIAL DAMAGES TO PERSON OR PROPERTY, DAMAGES FOR LOSS OF USE, LOSS OF TIME, LOSS OF PROFITS OR INCOME, OR ANY OTHER INCIDENTAL DAMAGES. 64th ATCA Annual NEITHER ASSUMES, NOR AUTHORIZES ANYONE TO ASSUME, SUCH LIABILITY. 64th ATCA Annual SHALL NOT BE RESPONSIBLE FOR LOSS OR DAMAGE TO DISPLAYS OR GOODS BELONGING TO SPONSORS, WHETHER RESULTING FROM FIRE, STORMS, ACTS OF GOD, AIR CONDITIONING OR HEATING FAILURE, THEFT, PILFERAGE, OR OTHER CAUSE.

8. 64th ATCA Annual may take, use, reproduce or otherwise publish photographs, whether still or action, video recordings, pictures, audiotapes, digital images, film or motion pictures, and all rights therein shall irrevocably, exclusively, unconditionally and perpetually belong to 64th ATCA Annual, or assigns, without compensation or notice.

9. This Contract, together with the published Terms and Conditions for the subject event, contain the entire agreement of the parties. No representations were made or relied upon other than those expressly set forth herein. The terms hereof may not be modified except in a writing signed by an executive officer of each of the parties. In the event of a conflict between the terms hereof and the Terms and Conditions for this event, then the terms hereof shall take precedence.

10. The sponsorship shall be administered in all respects, and controlled exclusively, by the 64th ATCA Annual, subject to its absolute discretion, and all decisions of the 64th ATCA Annual shall be final, including placement, arrangement or redecoration of any item. Any interpretation of the published Terms and Conditions for the event, which are hereby incorporated herein, shall be made by the 64th ATCA Annual in its absolute discretion.

11. In the event that 64th ATCA Annual shall be delayed or prevented from holding the scheduled event or otherwise performing any duties hereunder as the result of an act of God, acts of the public enemy, war, blockade, embargo, strike or other labor unrest, inability to procure materials, failure of power, restrictive government laws or regulations, arrest, riot, insurrection, epidemic, landslide, lightening, earthquake, fire, hurricane, storm, flood, explosion, terrorism or threat thereof, civil disobedience or disturbance, or any other cause, whether of the kind enumerated herein or otherwise, that is not within the control of 64th ATCA Annual, then: (a) 64th ATCA Annual shall have no liability to you for any such delay, nonperformance or failure to publish; (b) no refund will be due if any of the attributes have been implemented or contracts finalized with third parties; and (c) if none of the attributes have been implemented or any contract finalized with third parties 64th ATCA Annual will refund the sponsorship fee, less any expenses incurred and a ten percent (10%) administrative fee.

12. Any dispute or controversy of any kind relating to this Contract or the sponsorship provided hereunder shall be resolved by binding arbitration in the City of Alexandria, Virginia (USA), administered by the American Arbitration Association in accordance with its applicable rules then in effect.

13. The validity, interpretation and performance of this Agreement shall be controlled by and construed under the laws of the Commonwealth of Virginia, USA.

 
 
 
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